The following is an outline of set up requirements and other guidelines for vendors.

● Set up may begin as early as 8 am on April 13, 2024.  You will need to check in at the Rotary
Tent to get your space assignment.  Set up needs to be completed by 10:30 am and no tear
down can start until the close of the festival at 4 pm.

● Parking is available in the field next to the festival site.  All vendors need to unload and move
their vehicles to the parking area before the festival starts.  The South side of the festival area is
a No Parking zone, and anyone parking there other than to unload vehicles may be subject to
towing by the management of Winthrop.   The North and East sides are blocked off and are used
for the festival.  You will be allowed entry ONLY to unload your vehicle before and to re-load
after the festival times.

● Electricity is available, and you must request to use power with your initial application so you
can be placed near the outlets.  You are responsible for providing your own electric cords,
which must be outdoor rated and a minimum of 50’. You must be able to secure all electrical
cords so that no one will trip on them.

● The Rotary does NOT provide tents, tables or chairs for vendors.  These are your responsibility. 
The Rotary rents tables and chairs for seating for the visitors to the festival.  These are not to be
used by vendors.

● Vendors are NOT permitted to give out or sell food or beverages without the express permission
of the Crawfish Festival Committee.  This includes giving out bottled water.

● Vendors are permitted to have a door prize give away at their booth.  You must get a name and
phone number on your entries, as we will not make winner announcements from the stage.

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  Food Vendor

 

Food vendors must remit a refundable cancellation fee in the amount of $50.00.  Upon arrival at the Festival,
the cancellation fee will be refunded to the Vendor.  Should the Vendor not show at the event, the cancellation
fee will not be refunded and will be considered a donation to the Rotary Club of FishHawk-Riverview.  Vendors
will receive a free booth space in exchange for a 30/70 split of all money collected on the day of the festival.  
Food MUST be provided for the entire length of the festival.   All food vendors are required to use and accept
only “Crawfish Cash.”  When arriving at the location of the event, please go to the Rotary Tent to check in. 
Upon checking in, the vendor will be directed to their spot and the Rotary Club will provide the food vendors
$250.00 in “Crawfish Cash” as a beginning bank.  At the end of the event, all food vendors must go to the
accounting table and turn in all of their “Crawfish Cash.”  Once the initial $250.00 bank is subtracted out, any
remaining funds will be split with 30% going to the Rotary Club and the remaining 70% to the vendor.  The
Vendor understands and agrees that at no point will they accept cash or credit cards before, during, or after the
Crawfish Festival. The Vendor agrees that they will only sell food items that have been approved by the Rotary
Club of FishHawk- Riverview.

By signing below, Vendor acknowledges that they have received a copy of and agrees to abide by the rules
and restrictions outlined by the Rotary Club of FishHawk-Riverview regarding vendors for this event.  Vendors
MUST be set up and ready to greet visitors by 10:30 am and will not begin to tear down their booth in any way
until the end time of the event.  Violation of any of these rules or restrictions will result in your application being
denied, or you being asked to remove your set up from the festival grounds without refund.

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Food Vendor Reservation - $50.00

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  Children's Area Vendor​​

Children’s area vendor fees are $25.00 and are refundable at the end of the event. If you do not show up, your
$25.00 will be considered a donation to the FishHawk-Riverview Rotary Club to assist with local service
projects.

​

To qualify as a children’s area vendor, you need to be a local charity, an active 501c3, or an organization that
is beneficial to children. You will also need to provide an activity for the children and/or a take away item for
them. Activities can include games, contests and arts and crafts.   Activities MUST be provided for the entire
length of the festival. The Children’s Area Application will NOT be accepted until the booth space fee has been
remitted.

By signing below, Vendor acknowledges receiving and agrees to abide by the rules and restrictions outlined by
the Rotary Club of FishHawk Riverview regarding vendors for this event.  Vendors MUST be set up and ready
to greet visitors by 10:30 am and will not begin to tear down their booth in any way until the end time of the
event.  Vendors are not permitted to distribute ANY type of food and/or beverage including water without the
express written consent of the Event Chair.  Exception to this, requests must be in writing, received prior to
April 1, 2024, and will be reviewed by the Crawfish Festival Committee, and the decision of the Committee will
be final.  Violation of any of these rules or restrictions will result in your application being denied, or you being
asked to remove your set up from the festival grounds without refund.

​​    
        Fee of $25.00 is non-refundable.

​

 

       Vendor's Application

 

By signing below, Vendor acknowledges receiving a copy of and agrees to abide by the rules and restrictions outlined by the Rotary Club of FishHawk Riverview regarding vendors for this event.  Vendors MUST be set up and ready to greet visitors by 10:30 am and will not begin to tear down their booth in any way until the end time of the event.  Vendors are not permitted to distribute ANY type of food and/or beverage including water without the express written consent of the Event Chair.  Exception requests must be in writing, and will be reviewed by the Crawfish Festival Committee, and the decision of the Committee will be final.  Violation of any of these rules or restrictions will result in your application being denied, or you being asked to remove your set up from the festival grounds without refund. 

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• Please make your check payable to: The Rotary Club of FishHawk-Riverview
  ► Mail this form by the above referenced due dates, along with payment to: The Rotary Club of FishHawk-
  Riverview,   c/o  Rick Andrews,  PO Box 2567, Riverview, FL 33568.

• ► If you have questions regarding the business exhibits, please contact: Deb Amlaw, email:
  debarotary@gmail.com, ph 813-362-6828, or Christopher Jones, e-mail: terptime@gmail.com or 813-267-
  0107.
  ► There is limited space available.  You must provide your own table, chairs, and canopy/tent and electrical
  cords as well as weights. 
  ► For more information about the event, please visit our website: www.luvcrawfish.com.

   

  *Payment  Online Available!
    

      Vendor Space $75.00
      Food Vendor Space - Reserve a Spot. (See Document for details) $50.00

      Children's Area Vendor - Reserve a Spot - $25.00